Email Communication using Microsoft Outlook Express

Microsoft Outlook Express is a utility program that is used to send and receive e-mails and to manage newsgroups. It is built-in utility program of Windows.

To open Microsoft Outlook Express, follow these steps.

• Select "Programs" from Start menu.
• Select "Microsoft Outlook Express" from "Programs" menu.

OR

• Click mail Button on the toolbar of Internet Explorer.

Composing and Sending E-mail

Composing e-mail means to prepare a message that is to be sent. It is composed very easily in any e-mail utility program. The free mail service also has this facility, when any one of the e-mail programs is used to prepare the e-mail, a window is opened that has the following elements.

To - It is a text box used to enter the e-mail address of person to whom you want to send mail. More than one c-mail addresses separated with commas can be entered into this box.

Subject - In this textbox the subject or title for the c-mail is written.

CC - CC stands for carbon copy. It is used to write e-mail address of another person.

BCC - BCC stands for blind carbon copy. It is same as CC but email address given in this field is not shown to the other recipients.

Message Box - The main message is typed in this main box.

Send Button - Used to send the e-mail.

Delete Button - Used to delete the e-mail.

Attaching File - You can attach files of any type with message you compose and send via e-mail. This process is called attaching files. You can send complete software to anyone via e-mail. Usually, the files are compressed or zipped using Zip utility programs before to attach with e-mail.

To attach a file to an e-mail, click the Attach icon on the toolbar of New Message window, Insert Attachment dialog box will appear as shown below. Select the file you want to attach and click the Attach button. You can attach mere than one files by following the same procedure.

Replying E-Mail

Sending back an e-mail that one has received to the sender person with new message is called replying e-mail. When you select a message sent by you and click Reply icon, Microsoft Outlook Express opens a New Message window. All the fields of the composing window will be filled with the information sent by sender. For example, email address of the sender is filled in “To:” and so on. Type new message and click the Send button to send the message.

Forwarding E-mail

Sending an e-mail message that one has received to another person is called forwarding e-mail. When you select a message sent by you and click Forward icon, Microsoft Outlook Express opens a New Message window containing the original message. Enter the e-mail address(s) and click the Send button to send the message. You can also forward an e-mail message with attached file by choosing "Forward As Attachment" from Message menu of Microsoft Outlook Express window.